Executive Assistant

Job Description

We are looking for an Executive Assistant to support the Management Team and their direct reports.


Job Function:

  • Maintain calendars - help with updating master calendar, scheduling meetings, manage meeting conflicts & prioritization
  • Provide telephone coverage - handle calls with appropriate judgment
  • Meeting arrangements - schedule meetings with all parties, book meeting rooms & call in numbers, arrange special meeting needs (food, PC projector, etc.), send meeting confirmation emails, prepare & distribute meeting materials
  • Manage business travel - book travel arrangements, coordinate out-of-town meeting schedules, prepare travel & expense reports
  • Handling mail - prioritizing and responding to requests
  • Manage office operations, including facilities, and office supplies
  • Document management and preparation - prepare letters, schedules, and presentations, copying, scanning, faxing and filing of confidential and general information
  • Preparing presentations
  • Manage ad hoc projects
  • Supervising and training of other support staff

Minimum Requirements:

  • 5 to 7 years of experience
  • Advanced knowledge of Word, Excel, and Outlook
  • Excellent organization skills, ability to multi-task and prioritize with strong attention to detail
  • Professional-level oral and written communication skills
  • Professional demeanor a must
  • Customer relations/customer service skills
  • Multitasking
  • Problem-solving and critical thinking skills
  • Short hand a plus

Employee Conduct & Relations

It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, customers and vendors.

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How to Apply for this Job

Email your résume along with cover letter to hr@cannmg.com


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